Employment Opportunity
Executive Assistant to Chief Executive Officer
The United Chiefs and Councils of Mnidoo Mnising Tribal Council (UCCMM) was established in 1979 to support the First Nation communities of Mnidoo Mnising. Located in M’Chigeeng First Nation, UCCMM provides support and services ranging from Administrative, Finance, Justice, Technical, to Lands and Resources. The prime responsibility of this position is to work directly with the Chief Executive Officer of UCCMM to provide all supports as required by the nature of the CEO role.
Job Responsibilities:
To organize meetings involving multiple stakeholders including UCCMM board meetings and Ministerial meetings as necessary
Provide direct administrative and office management support to all senior management members, as directed
Maintain work schedules and calendars of CEO Maintains inventory of equipment and furnishings Maintains voicemail system, list of alarm codes, cell numbers and copier codes
Prepare travel schedules, book travel arrangements, and make reservations for CEO and all senior management
To maintain the CEO’s filing system
To complete Human Resource related tasks including the maintenance of staff time sheets files Prepare meeting minutes, correspondence, internal and external memos as required
Coordinate logistics of senior management programs including meetings, seminars, workshops, special projects and events as required
Assist in the preparation of the Annual Report for the Annual General Assembly Prepare draft reports, background documentation, and research
Assist CEO with incoming telephone calls, e-mails and visitors Assist in minor finance preparation for the CEO and other related duties
Other duties shall be assigned as required
Overtime may be required
Skills/Knowledge
Excellent interpersonal, written and oral communication skills
Strong organization skills and proven ability to work in a multi-tasking environment
Proven ability to work independently
Strong computer skills including Word, Excel, Power Point and MS Outlook
Ability to exercise good judgment, show initiative and be proactive
Knowledge of policy development
Ability to interpret and implement policies and procedures
Able to work well under pressure and meet set deadlines Sound analytical thinking, planning, prioritization, and execution skills
Attention to detail in all areas of work Proven organizational and time management skills
Strong knowledge of office procedures and practices
High standards of ethics and confidentiality to handle sensitive information
Qualifications:
A Post-Secondary Diploma in Business Administration
5 years of work-related experience
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
Other: Ability to speak or committed to learn the Ojibway language
Salary Range: Based on qualifications and experience
Deadline for Applications: May 17, 2019 at 12 p.m.
Please submit a letter of application and resume with three written employment references, one from current/most recent employer and current Criminal Reference Check. Incomplete or late packages will not be accepted. Only hard copies will be accepted. Please forward to:
Hazel Recollet, Chief Executive Officer
United Chiefs and Councils of Mnidoo Mnising
P.O. Box 275, M’Chigeeng, ON P0P 1G0
We thank all applicants for their interest, however, only those applicants under consideration will be contacted for an interview.
| exeasstpostingrevised.pdf |
Finance Clerk
The Finance Clerk will assist the Finance Manager in accounts payable and maintaining appropriate financial documentation through an organized system of filing. Other responsibilities will include processing payable cheques, providing assistance with annual audit working papers, ensuring timely and accurate invoicing, and completing administrative duties related to the Finance Department and Administration.
Job Responsibilities:
Skills/Knowledge
Qualifications:
Salary Range: Based on qualifications and experience
Deadline for Applications: May 17, 2019 at 12 p.m.
Please submit a letter of application and resume with three written employment references, one from current/most recent employer and current Criminal Reference Check. Incomplete or late packages will not be accepted. Only hard copies will be accepted. Please forward to:
Hazel Recollet
Chief Executive Officer
United Chiefs and Councils of Mnidoo Mnising
P.O. Box 275, M’Chigeeng, ON P0P 1G0
We thank all applicants for their interest, however, only those applicants under consideration will be contacted for an interview.
The Finance Clerk will assist the Finance Manager in accounts payable and maintaining appropriate financial documentation through an organized system of filing. Other responsibilities will include processing payable cheques, providing assistance with annual audit working papers, ensuring timely and accurate invoicing, and completing administrative duties related to the Finance Department and Administration.
Job Responsibilities:
- Organize filing of all appropriate documents.
- Assist with accounts receivable and payable.
- Assist in the preparation for auditors.
- Prepare bank reconciliations.
- Conduct banking
- Assist with invoicing clients and answer inquiries.
- Assess fixed assets and depreciation.
- Store, update and retrieve financial data.
- Process claims and vouchers for payment, enter invoices, match invoices with purchase orders, and check all claims for accuracy.
- Verify account codes for proper assignment of budgetary expenditures.
- Act as first line contact with vendors regarding billing problems.
- Perform clerical duties, such as maintaining filing and record systems.
- Order supplies, receive incoming supplies, check against bills of lading for finance office
- Receive incoming mail, date stamp, record, sort and distribute mail, and stamps out going and send out mail
- Perform other duties, as assigned.
- Overtime may be required
Skills/Knowledge
- Strong working knowledge of Generally Accepted Accounting Principles.
- Effective attention to detail and a high degree of accuracy.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- High level of proficiency with Microsoft Word and Exel.
- Excellent interpersonal, written and oral communication skills
- Strong organization skills and proven ability to work in a multi-tasking environment
- Extremely detailed oriented
- High standards of ethics and confidentiality to handle sensitive information
- Strong knowledge of office procedures and practices
- Able to work well under pressure and meet set deadlines
- Sound analytical thinking, planning, prioritization, and execution skills
- Knowledge and experience with office equipment such as photocopiers, telephone systems, email and fax machines.
Qualifications:
- General Finance and bookkeeping course
- 2-3 years office experience
- Experience with budget, accounting, and reporting systems.
- Experience with SAGE 300 accounting software and spreadsheet programs and applications is an asset
Salary Range: Based on qualifications and experience
Deadline for Applications: May 17, 2019 at 12 p.m.
Please submit a letter of application and resume with three written employment references, one from current/most recent employer and current Criminal Reference Check. Incomplete or late packages will not be accepted. Only hard copies will be accepted. Please forward to:
Hazel Recollet
Chief Executive Officer
United Chiefs and Councils of Mnidoo Mnising
P.O. Box 275, M’Chigeeng, ON P0P 1G0
We thank all applicants for their interest, however, only those applicants under consideration will be contacted for an interview.
| finance_clerk.pdf |